Table of Contents
🌿 Living School Policy 🌿 #
Private Vehicle Use for School Purposes #
🗓 Document Information #
- Date Created: [DD/MM/YYYY]
- Review Date: [DD/MM/YYYY]
- Responsible Person: Conductor or delegate
- Version: 1.0
🎯 Purpose #
To clearly outline safety and compliance requirements for staff or parents using private vehicles for transporting students or undertaking other official Living School business, in accordance with NESA Registration and Accreditation Manual (Individual Non-government Schools).
👥 Who Does This Policy Cover? #
- Staff members
- Parents/carers (when driving for official school activities)
📚 Legal & Regulatory Context #
- NESA Registration and Accreditation Manual (Individual Non-government Schools)
- NSW Road Transport Act 2013
- Child Protection (Working with Children) Act 2012
✨ Core Principles #
- Safety first: Ensuring student and staff safety during travel.
- Compliance: Adhering strictly to legal and insurance requirements.
- Accountability: Clear responsibilities and approval processes.
- Transparency: Full disclosure to parents/carers.
🚀 Roles & Actions Required #
| Role | Action | When |
|---|---|---|
| Conductor/Delegate | Approve private vehicle use | Prior to vehicle use |
| Business Manager | Approve reimbursement arrangements (ATO aligned) | When expenses submitted |
| Staff | Comply with policy, obtain consents, maintain accurate records | Each time vehicle is used |
🛠 Implementation Steps #
- Seek approval from the Conductor or delegate before using a private vehicle.
- Obtain written consent from parents/carers clearly identifying driver(s).
- Ensure vehicle registration, comprehensive insurance (minimum $200,000 liability), valid driver’s licence, and WWCC.
- Ensure safe seating and compliance with NSW seatbelt laws.
- Travel directly to/from destinations without deviation.
- Maintain accurate records in the Admin Portal.
- Exhaust other travel options first (school vehicle, carpool, public transport).
📖 Resources & Guidelines #
- Private Car Consent Form
- Excursion Policy & Procedure (Private Travel)
- ATO vehicle reimbursement guidelines
🔄 Monitoring & Review #
- Regular reviews every 2 years or earlier if legislation or circumstances change.
- Immediate review after any significant transport incident.
📞 Contact & Feedback #
Policy Queries: Conductor or delegate
Expense & Reimbursement Queries: Business Manager
Email: [Insert emails]
Phone: [Insert phone numbers]
✅ Endorsement #
Endorsed by: _________________________
Date: ___ / ___ / _____
